Read HBS Article on GCPay in Southwest Contractor Magazine
August 2007

Enterprise Content Management

More than just scanning...

MANAGE your data completely with a comprehensive strategy to CAPTURE, STORE, DELIVER, and PRESERVE information from top-to-bottom.

"A strategic system increases productivity."

Using Quickbooks?

HBS Solutions offer complete integration with Quickbooks and most other Accounting packages

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What is GCPay?

GCPay™ is an internet-based service that provides owners of projects and the construction industry with a means to manage Applications for Payment in a manner consistent with current industry standards and requirements. Simple and easy to use, GCPay™ eliminates much of the tedious computations and checking of submitted applications.

GCPay™ is Feature Rich!

Eliminate the dependancy on paper, various media, error checking, and hours of useless organization with the efficiency of GCPay™

Manage your projects from a central location

Manage incoming and outgoing AFPs with ease

Submit, approve, or reject documents instantly

Automated calculations save time and reduce errors.

Advantages of GCPay™

Uses subcontractor Application For Payments (AFP) to build general contractor AFPs; save time and eliminate repetition.
Dramatically reduces time spent on error checking.
Communication/collaboration between everyone on the construction team (architect, owner, insurance agency, financial agency, GC & subcontractor) is simple and virtually instantaneous.
Every amount on every subcontractor AFP must be verified every month. Only progress amounts are changed. Original values and previous payments are protected. Balances, totals, retainage, etc. are automatically calculated.
Linking subcontractor progress payments to general contractor progress payments is manual and tedious … GCPay makes it a snap!
Subcontractor AFPs (cost) are displayed along with suggested amounts to make building your AFP easy and accurate.
AFPs can be submitted, approved, or rejected instantly. Automatic email notifications inform users when actions have taken place.
Multiple AFP formats like Virginia’s CO-12, AIA G702/703 & AGC billing along with customized formats are available.
Supporting documents are uploadable and viewable to the team to help in the change order and billing process.
Lien releases are tracked and stored online.
The entire audit trail is date/time stamped for every AFP and it’s supporting documentation available & downloadable in PDF format.
The cost to use this system is much less than the shipping and courier costs you incur getting your invoices to/from the project owner, GC, etc.
Optional integration to the owner’s, GC’s & sub’s accounting system (see Timberline example) at all levels.
- AFP from the GC to owner becomes A/P to owner , A/R to GC
- AFP from sub to GC becomes A/R to sub, A/P to GC
- Direct imports to Timberline with use of their API
- Other accounting system integrations under development with import/export functions

Get Started Today!

You can start using GCPay™ within 24 hours. If your company is already working on a project with one of the many companies currently using GCPay™, your company may already be assigned to the project If so, please contact Hagen Business Systems so that your project information can be turned over to your company today!