ROLE BASED SOLUTIONS

We have a solution for your business need

BUSINESS OWNER

I'm a Business Owner, and I ...

..need to grow my business but cannot afford to hire more staff or rent more office space.

By embracing an integrated document management system, you can take back valuable square footage for people rather than paper. We have clients that have doubled their sales volume without adding staff! Sometimes, those "extra" folks that do only paperwork are no longer needed. ...don't have enough time to get the things done that really matter.

An average of 4 ½ hours of an executive's time is spent searching for misplaced and misfiled documents every week. This statistics inflates exponentially with significant discovery issues across email, paper files at multiple locations. Let us show you how to retrieve one specific document in seconds not hours. ...feel like I'm throwing more money into the business, but not seeing results.

The national average cost to fill a 4-drawer filing cabinet with paper is $25,000.how many filing cabinets do you fill a year? Between the storage and the labor costs of paper you throw away mountains of money. Why not throw away the paper instead?

...dread the yearly audits - they take so much time, and are very expensive.

"We gave the auditors some CDs, they asked 5 questions and went home."

Make audits less taxing. Instead of assigning personnel to pull piles of paper and reports from storage for your auditors, pull electronic "imaged" documents in seconds or create a CD for the auditor with images and index sorting for review. Some of our clients have create special logins for their auditors and spend 5 minutes with them at a workstation on how to search for documents.No paper. No Fuss. No Lost Time.

CFO | CONTROLLER

I'm in Finance, and I...

...don't think I can survive another audit.

Make Audits Less Taxing. Our clients have told us document imaging has changed their lives. We gave the auditors some CDs, they asked 5 questions and went home. Other clients have created special logins for their auditors and spend 5 minutes with them at a workstation on how to search for documents. No paper. No Fuss. No Lost Time.

...need to contain costs (don't we all)...is there hope?

The national average cost to fill a 4-drawer filing cabinet with paper is $25,000.how many filing cabinets do you fill a year? Between the storage and the labor costs of paper you throw away mountains of money. Why not throw away the paper instead?

...need to find a way to get on schedule...and get some sleep (sigh).

Close your books on the 5th of the month. Are you waiting for accounting to catch up to give you an accurate bottom line? Our solutions get the paperwork processed quickly and efficiently with an auditable paper trail so you can measure the bottlenecks and streamline your approval process.

OPERATIONS

I'm in Operations, and I...

...can't find enough facility space for us to grow the business.

Grow you business without adding office staff or renting more space. By embracing an integrated document management system you can take back valuable square footage for people not paper. We have clients that have doubled their sales volume with 2/3's the office staff.

...need to make the office resources easier to use. People spend all of their time walking around from place to place (printer, filing cabinet, photocopier, etc.) handling information.

Approximately 50% of office personnel time is spent sorting, handling and filing paper (wasted time). Cut out the filing and access documents without leaving your desk.average time to retrieve one electronic document is 3 seconds.

...can't seem to get job processes to run smoothly...several times a day someone needs corrected information that they should have had in the first place.

Take Back Control. An average of 5 unresolved issues occurs daily on a job. Don't let them pile up or slip thru the cracks.or you'll eat up your profit with back charges, remediation or ultimately litigation. With HBS solutions you can track due dates on the calendar and identify.

TECHNICAL | IT

I'm in charge of the Technical side of things, and I...

...don't really know if we are prepared for a business data loss of any kind, much less a catastrophic one

Managed hosting makes good business sense for any company that needs reliable uptime, responsive support and affordable infrastructure. It would cost a fortune to build those capabilities yourself. For example, with Tier-1 data centers and Corecon's web-based estimating and project management you leave the backups to us. If your hardware fails, you have access from any hi-speed internet connection so you have peace of mind. You'll never worry about your server, laptop or PC crashing again.

...don't know what to keep live and what to archive, and no one else seems to either

No one has the space or resources to make copies of every document nor can they afford to pay for professionally managed offsite storage. With document imaging you have peace of mind that business interruptions will be minimized.

ESTIMATOR

I'm an Estimator, and I...

...spend way too much time passing around Invitations to Bid.

Email or fax 100's of Invitations to Bid with Addenda in minutes. And with email, have bidders reply with their pricing on-line. They enter the numbers for you with a secure project and bid item specific login. Since the login is specific to the bid invitation, it's quick and easy from start to finish.

...can't keep up with the changes! One alteration in a big project, and I'm swamped.

Change Management instead of Change Orders is what HBS solutions are about. Multiple requests for change (RFC) can create a paper nightmare when their estimates must be consolidated into 1 approved change order. Make the process easy with wizards to build your approved change order document detail automatically.

PROJECT MANAGER

I'm a Project Manager, and I...

....need to get a handle on the change order process

Change Management instead of Change Orders - that's what an HBS solution provides. Multiple requests for change (RFC) can create a paper nightmare when their estimates must be consolidated into 1 approved change order. Make the process easy with wizards to build your approved change order document detail automatically.

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