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Pulling Data from a Scanned PDF into Excel

Bluebeam Revu Create PDF from Scanner

When printed materials are distributed at your next seminar or meeting, or your find a magazine that contains a table that you find valuable, most people scan the document to PDF to save it for later.  Sometimes you want this data entered into a database or added to spreadsheet.  If you can get it to a spreadsheet you can usually import into a database but who wants to key in all that data?  There’s a better way if you have Bluebeam Revu Extreme.

In today’s Bluebeam tip I’ll step you thru scanning a page from an Owner’s Manual and export the part numbers to Excel.

For those who do not want to watch a video, there are two basic steps:

1. Scanning the Document to PDF

File | Create and choose From Scanner or Camera then follow the prompts displayed to select your scanner or camera, page size and document attributes (Black & White, Grayscale, etc)

Bluebeam Revu Create PDF from Scanner


2. Export to an Excel Workbook

File | Export and choose Excel WorkbookPage Region and then draw a rectangle around the data, including the column headings. Bluebeam Extreme does the rest!

How to extract data from a scanned document to a spreadsheet



Here are a few other ideas of how you could use this:

Accounting: Import the expenses from a credit card statement so you can sort by expense type and subtotal in Excel.

Business Development: Grab the top business lists from local publications for leads and their phone numbers.

What other ideas will you come up with to export to Excel?



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1 Comment

  1. Brad Wagner says:

    Works awesome for door/window/room schedules out of the drawings! We use it to create locations within Autodesk BIM 360 Field when an exported room schedule from Revit isn’t available.

    Brad Wagner


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